Highlight data with conditional formatting. Open the form or report in Layout view, and select the control where you want to apply the conditional formatting. On the Format tab, click Conditional Formatting. In the Conditional Formatting Rules Manager dialog box, click New Rule and select a rule.

  1. Creating conditional formatting in Access 2019. An Access report can display data, but sometimes you may want help in identifying certain types of data. For example, you may want Access to highlight sales figures that are greater than $250,000 so you can spot this information easier.
  2. Conditionally Formatting Microsoft Access Form Data: Most Microsoft Access database applications will contain user forms, both for data entry and for viewing the data. These database forms are what most of your users will see and work with every day. Whilst most of the form design is intended to allow the user to enter the correct information into the correct database tables, sometimes, you.

Wes Preston (@idubbs) originally published this article on his blog, and we thought it was worth sharing here. Enjoy!

*Disclaimer* – This post based on Preview version of PowerApps. I’ll make every effort to update with any changes and verify when PowerApps is released.

So far, I’m LOVING the potential that PowerApps brings to the table for power users. Adobe dng converter for lightroomselfiequiet. Coming from the SharePoint side of the world, lots of folks are going to be interested in how conditional formatting works within PowerApps. Here is one example – I’m sure there will be more.

The formatting is implemented using a formula on the Color property of the control.
If the value being checked is ‘High’, then make the Color red. If not, then make the color Black.

I have a Display form.
The ‘Priority’ field that I’m checking the value of is on card: DataCard6

With this information, I can change any of the Color properties for other controls to:
If(DataCard6.Default.Value=”High”, Red, Black)

Note: for the card of the Priority field, I can alternatively use the following:
If(Parent.Default.Value=”High”, Red, Black)

On the Browse screen, we access the data a little differently, so it looks like this:
If(Priority.Value=”High”, Red, Black)

Regarding multiple values, like typical KPI (key performance indicator) examples – Red, Yellow, Green for example – you need to nest the formula logic like this:
If(ReqType.Value=”Type1″, Red, If(ReqType.Value=”Type2″, Yellow, If(ReqType.Value=”Type3″, Green, Black)))

(Yellow, by the way, looks terrible on a white background. )

Think of it as an ElseIf kind of construct by filling in the ElseResult (as mentioned in the IF reference below).

It’s a bit of a learning curve for PowerApps with all the new terms, different ways of referencing data, etc. but Microsoft has done a great job with initial documentation, examples, etc. Some of the links below will get you started poking around.

Getting started with formulas (PowerApps Reference)
If function in PowerApps (PowerApps Reference)
Understand data forms (PowerApps Reference)

This MSAccess tutorial explains how to conditionally format a text box on a form in Access 2003 (with screenshots and step-by-step instructions).

See solution in other versions of Access:

Conditional Formatting Access Form

Question: In Microsoft Access 2003/XP/2000/97, how can I apply a conditional format on a text box? I want to change the background color to blue when the text box has focus. How do I do this?


Answer: Conditional formatting allows you to change the behavior of a form object when one of the following conditions is met:

Microsoft Access Conditional Formatting Examples
  1. When a field contains a particular value
  2. When a particular expression is found
  3. When a field has the focus

In this example, we'll cover conditional formatting when a field has the focus.

To do this, open the form in design view. Select the text box that you wish to conditionally format. Under the Format menu, select 'Conditional Formatting'.

Conditional Formatting Microsoft Project

A Conditional Formatting window should appear.

Under the condition 1 drop-down box, select 'Field Has Focus' and then choose the formatting conditions that you want to apply when the field has focus.

Microsoft Access Conditional Formatting Expression Examples

In this example, we selected the 'paint can' icon and selected blue as the background color.

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